HOA OVERVIEW FOR Friday, July 01, 2016
I am writing this column just after the June Westchase Voting Members (VMs) meeting. I would like to share what was discussed there.
Have you considered serving your Westchase community as a board member? On Sept. 13, 2016, election of four Westchase Community Association (WCA) Board of Directors seats will take place at the Westchase Swim and Tennis Center. Voting members (VMs) will elect the new directors, each of whom is to serve two-year terms.
Summer fun is here! Westchase’s camp programs are in full swing including swim, tennis and activity camp. Our pool facilities are also getting busy. It seems that we’ve been experiencing a lot of pool parties lately that have not been cleared through our facility manager by way of deck reservations.
The June 14 Voting Member’s meeting began somberly with the group observing a moment of silence for the victims of the Orlando shooting. After unanimously and quickly dispensing with their only agenda item – giving their first of two required approvals for an updated color palette guideline for the Villas of West Park Village – VMs spent the bulk of the meeting voicing frustration about residents who don’t pick up after their dogs.
At their June 9 meeting the Westchase Community Association (WCA) Board of Directors honored Bridges resident Bill Flood for his years of service to the Westchase community and kept their current age use rules for Westchase facilities.
Parking issues in West Park Village (WPV) and possible age discrimination at the neighborhood pools were brought before the Westchase Community Association (WCA) Board of Directors at their May meeting.
The May Voting Members meeting started with a presentation from TBARTA Executive Director Ray Chiaramonte, a Westchase resident, before turning to a review of the WCA's Code of Conduct.
At their April 14 meeting the Westchase Community Association (WCA) Board discussed Westchase’s roads, a proposed nearby apartment complex and board check approvals.
At their April 12 meeting, VMs were briefed on nearby housing developments and heard a VM call for the censure of a WCA director.
At the March 8 Voting Member’s meeting, Westchase Community Association (WCA) Director Joe Odda provided the group with an update on efforts to get the county to repave Westchase roads. Odda said that he had met with the Hillsborough County administration and Hillsborough Public Works to discuss alternatives to waiting years for the county to prioritize Westchase roads and fund their repaving.
Resolving months of discussion over the use of the Westchase Tennis Cabana, WCA Directors passed a motion to simply use the building as a welcome center on March 10. In a meeting that saw tennis players question existing court reservation rules, directors also voted not to proceed with the construction of the planned QuickStart tennis courts for kids, which had been part of the association’s original Master Plan of facility improvements. Board members also elected to explore the possibility of association repaving Westchase roads using an interlocal agreement with Hillsborough County.
The February meeting of the Westchase Community Association (WCA) Board saw directors tackle a landscaping and drainage contract and address improper usage of Westchase tennis courts by teams.
For the first time in years, an initial approval vote for a mailbox guideline change caused some contention at the monthly Westchase Voting Members meeting.
Tackling their only old business item, Voting Members gave final and unanimous approval to a paint selection change for the Townhomes of West Park Village at their Jan. 12 meeting. Afterwards WCA Board President Joaquin Arrillaga announced that Westchase has a new community resource officer, Hillsborough County Deputy Hugh Alter. Arrillaga stated Alter had called him to invite the community for a Coffee with Cops meet and greet. It will be held at the Westchase McDonald’s on Wednesday, Feb. 3, at 9 a.m. Everyone is invited.
The Nov. 10 Westchase Voting Members meeting started with removal of a neighborhood’s Voting Member (VM) and its alternate before turning to a debate over WCA rules.
I want to start giving a big thank you to Ken Blair and Dyan Pithers for their many years volunteering as part of the Westchase Community Association (WCA) Board of Directors. I also thank all the Westchase Voting Members (VMs) and board members for giving me the opportunity to work for Westchase another year.
The Westchase Community Association (WCA) Board of Directors welcomed two new board members at their Sept. 10 meeting and appointed officers for the new year. Directors also posthumously awarded the year's Good Neighbor Award to Glencliff's Kathy Carlsen. The award was accepted by her husband, Ken Morris.
The 26 Westchase Voting Members (VMs) who cast ballots at the WCA’s annual meeting on Tuesday, Sept. 8, reelected a board veteran and chose two new directors to join the board. Reelected to the Westchase Community Association (WCA) Board was Greens resident Joaquin Arrillaga. Joining him in filling out the three open seats were Berkeley Square’s Brittany Riefler and Woodbridge’s Rick Goldstein.
At their Aug. 13 meeting, the WCA Board of Directors voted unanimously to approve their 2016 association budget, including a significant decrease in homeowners’ assessments. If VMs take no action to reject the budget within 10 days of the Aug. 13 board meeting, the new homeowners’ assessment for 2016 will be $291.
A their Aug. 11 meeting Westchase VMs reviewed rules for the association’s upcoming board elections and discussed a Neighborhood Response Team to address emergencies.
Meeting on Aug. 11, nearly two dozen Westchase Voting Members (VMs) and Westchase Community Association Board of Directors reviewed and shaped a draft of the association’s 2016 budget. If adopted without change at the Thursday, Aug. 13 meeting of the WCA Board, Westchase homeowners will see a $21 decrease (a 6.7 percent decline) in their HOA dues to $298 in 2016.
The June 9 meeting of the Westchase Voting Members began with vote to remove an absentee VM from The Enclave. Under Westchase’s Covenants, Conditions and Restrictions (CCRs) Voting Members (VMs) who miss three consecutive meetings or six meetings in a year can be removed.
Westchase Community Association (WCA) Board of Directors approved a new tennis program and, breaking their May deadlock, appointed Shires Voting Member Ruben Collazo to the open director seat at their June 11 meeting. Board Vice President Ken Blair was absent from the meeting.
On May 14 the majority of Westchase Community Association (WCA) Directors agreed that Washingtonia palms should be pruned in the spring and fall but could not come to a consensus about appointing a director to fill a vacancy on their board.
Twenty Voting Members (VMs) braved torrential rain to attend their May 12 monthly meeting, where they passed four rules changes. Making quick and unanimous approval votes for four guideline changes, VMs gave their final approval for new rules for Castleford storm doors, Keswick Forest mailboxes and Westchase homes’ external security cameras. They also offered their initial approval for the addition of a single color to the exterior color palette.
The April 14 Westchase Voting Members (VMs) meeting began with WCA Attorney Jon Ellis providing the group with training. Ellis does this every year, sometimes taking up to an hour. At the March VM meeting, it prompted VM Carlos Quiros (Villas of West Park Village) to request that he simply detail VM responsibilities.
At the April 9 Westchase Community Association (WCA) Board of Director meeting, directors voted to posthumously recognize former WCA Director Kathy Carlsen with the 2015 Nathan Lafer Good Neighbor Award and to oppose county plans to extend of Montague Street southward across the railroad tracks in West Park Village.
Twenty-one Westchase Voting Members (VMs) attended the St. Patrick’s Day VM meeting on Tuesday, March 17, where they discussed the proper process for submitting guideline amendments for public notice in WOW. The monthly meeting normally occurs on the second Tuesday of each month but was moved because it fell during Hillsborough County School District’s spring break.
Trash can troubles, tennis program growing pains, and a request for an extended POD stay were topics at the March 12 Westchase Community Association (WCA) Board meeting.
Feb. 12 also saw WCA Directors hearing a series of homeowner appeals of fines for deed restriction violations. Opening the session, Westchase Community Association (WCA) Board Vice President Ken Blair presented Dale and Nancy Sells with the Nathan Lafer Good Neighbor. February's WOW previously announced the award.
Gathering at their Feb. 10 meeting, 22 Westchase Voting Members (VMs) addressed neighborhood guidelines and transit issues. After the group quickly approved their only agenda item – final approval for the color palette guidelines for the Classic Townhomes, Traditional Townhomes and Townhomes of West Park Village, Westchase Community Association (WCA) Board President Joaquin Arrillaga asked VMs if they had any questions or comments.
While the main focus of the Jan. 13 Westchase Voting Members meeting was community roads, the Hillsborough County Sheriff’s Office (HCSO) opened the session by introducing their new District III leadership team.
The bulk of the Jan. 8 meeting of the Westchase Community Association (WCA) Board of Directors was dedicated to discussing the Government Affairs Committee’s road paving petition – and the extent of the WCA’s involvement in it.
Resolutions, resolutions, resolutions. OK, this year I will lose all those extra pounds and will exercise (My doctor is a resident of Westchase and will say, “Yeah, right.”). I’ll eat right and be a better father, husband and person, etc.
The Nov. 11 Westchase Voting Members (VMs) meeting saw discussion of a short manual providing Westchase newcomers an orientation to community rules.
The Nov. 13 meeting of the Westchase Community Association (WCA) Board of Directors saw the board approve a new project for the Tennis Cabana and defeat a motion to put their 6-year-old legal contract out for bid.
The October Voting Member (VM) Meeting began with a presentation by the Metropolitan Planning Organization (MPO). Ray Chiaramonte, a Westchase resident and former VM who is the Planning Commission and MPO Executive Director, stepped VMs through a presentation on the MPO’s 2040 plan, about which county residents were recently surveyed.
At the Oct. 9 Westchase Community Association (WCA) Board of Directors’ meeting, directors tackled legal fees and tennis leagues and decided to temporarily postpone construction of their planned Tennis Cabana.
The Westchase Community Association (WCA) Board of Directors held its annual organizational meeting Thursday, Sept. 11, to elect its officers and welcome new board members. Joaquin Arrillaga was elected WCA president and Ken Blair vice president. Keith Heinemann and Dyan Pithers were elected secretary and treasurer respectively.
At the Sept. 4 meeting of the Westchase Community Association (WCA) Board of Directors, the last meeting held before annual board elections, several voting members (VMs) were on hand to ask board members about the proposed 2015 budget.
The brief Sept. 9 Voting Members Meeting dealt with a Glencliff neighborhood guideline before turning to attendance issues and an update on WCA efforts to win funding for the Citrus Park Drive extension.
Reading the tea leaves of the 2014 WCA Board election, an observer might conclude Westchase Voting Members (VMs) were trying to send a message: let’s get back to basics.The election saw two challengers who emphasized traditional HOA responsibilities like deed restriction enforcement, financial prudence and facilities maintenance, running against four incumbents, who touted the board’s record and involvement in such things as lobbying for the funding of the Citrus Park Drive extension.
After two hours of combing through their spending plan, Westchase Voting Members and WCA Directors have pitched a draft budget that, if approved, cuts the Westchase HOA assessment by $2 in 2015.
The Aug. 19 meeting of the Westchase Voting Members (VMs) saw initial approval of a new roofing guideline for Glencliff and questions about the WCA Board’s plans for e-mail communication with owners.
In the days leading up to the WCA Budget Workshop on Aug. 19, the WCA released their draft budget. If approved without major changes, it would keep Westchase’s master HOA assessments the same.
The Westchase tennis program, the best way to reach residents through e-mail communications, and the possibility of Citrus Park Drive being extended were the main topics at the Aug. 14 Westchase Community Association (WCA) Board of Directors’ meeting.
Culminating a nearly two-year effort, directors awarded the $88,000 contract to Mangrove Construction. The June 12 Westchase Community Association (WCA) Board meeting began, however, with two residents heeding WCA President Nancy Sells’ call for volunteers.
The June 10 Westchase Voting Member (VMs) meeting saw 20 VMs taking their vote-casting role very seriously during their final approval of proposed changes to the Westchase documents. VMs needed to because, according to Association Manager Debbie Sainz, only 820 Westchase homeowners completed polls on proposed changes to the Covenants, Conditions and Restrictions (CCRs) and Bylaws, representing just 23.5 percent of Westchase.
A month before key votes on amendments to the Westchase documents, Westchase Voting Members began their debate. After opening the meeting with a request for additional volunteers for the Modifications Committee, Westchase Community Association (WCA) President Nancy Sells introduced Diane Berube, a resident of The Shires she invited to express her opposition to any new rules being placed on rental properties.
In addition to offering changes to the Westchase CCRs and Bylaws, Westchase VMs are considering amendments to the Westchase’s Single Family Residential Guidelines. If you read this article last month, the Documents Committee submitted some changes to the proposed Guidelines after the May meeting of the Westchase Voting Members. Changes of substance are indicated by italics in the summaries below.
With the Costco developer unwilling to accept long-term rules to minimize morning rush hour traffic at Linebaugh and Sheldon, WCA Directors have turned their efforts to lobbying for the Citrus Park Drive extension. The board’s May 8 meeting also saw directors vote to charge a $250 deposit (with $150 refundable) for all pool parties.
The April 10 meeting of the WCA Board saw directors establish a new program and cast a divided vote on rescheduling the fall garage sale due to Yom Kippur. Chelmsford Voting Member (VM) Bill Dennis began the session by commending the Westchase Community Association (WCA) and Greenacre Property Management. “I have noticed a big difference in the neighborhoods now that Greenacre has been going around checking on the neighborhoods more,” he stated. “I’d like to thank them for doing a good job.”
The April 8 Westchase Voting Members meeting started off productively with quick, unanimous votes for two neighborhood guidelines. VMs offered final approval of Kingsford’s mailbox guideline and initial approval of Berkeley Square’s exterior color palette. Following these two new business items, Westchase Community Association (WCA) President Nancy Sells turned the meeting over to her husband, Dale Sells. Chair of the Document Review Committee, Dale Sells went over revisions to the proposed amendments to Westchase’s Covenants, Committee and Restrictions (CCRs) and Bylaws.
March saw Westchase Voting Members hear a public presentation of the Costco project and proposed changes to Westchase rules. VMs, however, postponed a planned poll of Westchase homeowners regarding the rules changes for at least a month.
There was a packed audience for the February Westchase Community Association (WCA) Board of Directors’ meeting. Residents attended not to speak during the open residents’ forum, but to hear about the proposed Costco development at the corner of Sheldon Road and Linebaugh Avenue.
While it was announced in January that February would see a formal presentation by the Costco development team, February’s WCA meetings came and went without its appearance.
On Jan. 14 Voting Members (VMs) gathered for the first time since September at a meeting that saw VMs decry the WCA’s failure to address an abandoned home in The Greens.
The resignation of Westchase Community Association (WCA) Director Edward Santiago, who has moved to North Carolina, prompted directors to name a replacement at their January meeting. Named to the board was Stockbridge resident Joe Odda, who in recent years has chaired a subcommittee working to establish a dog park in or near Westchase.
Garbage containers, tennis programs, parking violations and the construction of a Costco at Westchase’s eastern entrance were the hot topics at the Nov. 14 Westchase Community Association (WCA) Board Meeting. At the session directors also approved reducing the number of violation notices residents receive for deed restrictions prior to imposing fines from three to two.
At their Oct. 10 meeting, the Westchase Community Association (WCA) Board of Directors voted to deny the Westchase Soccer Association’s (WSA) use of its facilities for soccer registration. The vote, occurring after the WSA has been using the Westchase Swim and Tennis Center for registration for more than a decade, came after Facilities Manager Kelly Shires stated there was not adequate parking space for registration.
Gathering for the Westchase Community Association’s (WCA) annual meeting on Sept. 10, Westchase Voting Members cast ballots for three open seats on the board of directors. In the shortest annual meeting in recent memory, three board veterans − Joaquin Arrillaga, Ken Blair and Dyan Pithers – were reelected when they ran without opposition.
During the September Westchase Community Association’s (WCA) resident forum a Westchase resident asked the board to cut $70,000 from the capital improvement line of budget so that residents’ association fees could be lowered to $320.
The 2014 draft budget that emerged from the roughly 90-minute Westchase Community Association (WCAO) Budget Workshop on Aug. 20 produced a projected assessment of $322. The amount represents a two dollar increase over the 2013 assessment. If adopted, it would be the first increase in the WCA assessment since 2008.
In a very brief meeting that preceded the Westchase Association’s Aug. 20 budget workshop, Westchase Voting Members (VMs) took their final votes on three amendment to Westchase and neighborhood-specific guidelines. In all cases, the 20 VMs present cast unanimous votes.
In August a June decision by the WCA Board of Directors to create a second tennis professional position prompted some negative feedback from Westchase residents – and the existing Westchase Tennis Director. At the Aug. 8 meeting of the Westchase Community Association (WCA), a group of parents whose children participate in the junior tennis program expressed their concerns over recent changes in the program and to Coach Mike Larscheid’s position. Under the previous organizational plan, Larscheid was the sole tennis pro on staff...
The July 9 meeting of Westchase VMs started with two quick, unanimous approvals for Abbotsford's and Chelmsford’s new mailboxes before VMs turned to driveway pavers.
Members of the Westchase Seniors Group livened up the June 13 Westchase Community Association (WCA) Board of Directors meeting. The seniors attended to ask the board to consider revising a 2011 board decision that limited their use of the meeting room at the Westchase Swim and Tennis Center.
At their June 11 meeting, Westchase Voting Members’ (VM) two main agenda items were final votes for updated mailboxes for Castleford and the Bridges. VMs also received an update on the county’s new garbage collection system, scheduled for rollout in October.
At their May 14 meeting Westchase Votings Members (VM) unanimously gave their initial approval to new mailbox guidelines for Castleford and portions of The Bridges. Sturbridge, Wakesbridge, Baybridge and Castleford are proposing to adopt black metal mailboxes with gold flags and numbers. If approved by VMs again in June, homeowners in those neighborhoods will have to purchase the new mailboxes.
Mark your calendars for July 6! Your Westchase Community Association (WCA) is organizing a summer pool party for you at the West Park Village Pool. Entertainment, games, food, drinks, and great music will be part of the summer fun.
Westchase Community Association (WCA) Directors spent their May 9 meeting preparing for the association’s most active months of the year. They discussed several items prior to the start of summer programs during the board meeting. Director Edward Santiago was absent.
Are you ready for Westchase’s May garage sale? My personal answer is no but I am pretty sure we will acquire of a bunch of things this year. My daughters are in the market for books and more books and it is really a fun thing to do with them.
WCA President Joaquin Arrillaga presided over the April 9 Westchase Voting Members (VMs) meeting from a wheelchair after a tennis accident caused him to break an ankle last month. The session meanwhile focused on breaking in new and returning VMs.
A campaign by a group of residents to preserve an early morning program at the Westchase Swim and Tennis Center went swimmingly at an April 11 meeting of the WCA Board. That meeting also saw directors appear likely to renew a contract with their management company.
The March 19 Westchase Voting Members (VMs) meeting had 24 VMs in attendance. Yet for the first time since he was put in office, Westchase Community Association (WCA) President Joaquin Arrillaga was not at the meeting. The March 19 Westchase Voting Members (VMs) meeting had 24 VMs in attendance. Yet for the first time since he was put in office, Westchase Community Association (WCA) President Joaquin Arrillaga was not at the meeting.
At the March 21 Westchase Community Association (WCA) board meeting, directors voted to end an early bird swim program and to lower the non-resident surcharge for the association’s classes camps, and programs. Following a protest from its participants, the cancellation of the early morning swim, however, was subsequently suspended until it could be revisited at the April 11 meeting.
WCA Board directors recently voted to return vending machines to Westchase pools after a decade-long absence. During the February Westchase Community Association (WCA) Board of Directors meeting, board members approved moving forward with three items from the Master Plan.
If you’re planning to paint the outside of your home, you’ll have to pick it from a new set of colors. The Feb. 12 Westchase Voting Members (VMs) meeting was both brief and productive with all 25 attending VMs voting in agreement on all agenda items.
Amid general business matters, the WCA board tackled noise complaints about their monthly movie event in Baybridge Park. With Westchase Community Association (WCA) President Joaquin Arrillaga and Director Darrick Sans absent, WCA Vice President Dyan Pithers chaired the meeting.
On Jan. 8, 27 voting members (VMs) gathered for the first meeting of 2013 and came closer to approving a new group of exterior colors and rules for painting Westchase homes. After Westchase Community Association (WCA) President Joaquin Arrillaga introduced new Arlington Parks VM Bryan Spaulding, VMs took their first successful vote on a proposed new mailbox guideline for the Villas of Woodbridge. If again approved next month, the rule will require existing white mailboxes to be replaced dual black ones similar to those in West Park Village.
In a meeting that saw the Westchase Community Association (WCA) Board of Directors commemorate their late swim coach, directors also found themselves wrestling with the location of a new tennis cabana.
The Oct. 9 meeting of the Westchase Voting Members (VMs) featured a particularly colorful discussion. After opening the meeting by asking VMs for nominations for this year’s Nathan Lafer Award, Westchase Community Association (WCA) President Joaquin Arrillaga introduced the Color Palette Committee. The committee has been working for months to adjust Westchase’s master list of acceptable home exterior colors.
At their joint monthly and annual meetings on Sept. 11, Westchase VMs added two new residents to the WCA Board of Directors, named Woodbay’s replacement VM and approved new mailbox guidelines for Bennington and Woodbay.
Approval of the Westchase Community Association’s (WCA) 2013 draft budget approval was on the agenda and on the mind of one resident at the Sept. 6 board of directors’ meeting.
Twenty-four Voting Members braved torrential rains to attend the Aug. 21 meeting at the Westchase Swim and Tennis Center. Among the meeting’s agenda items was the possible removal of a fellow voting member (VM). Westchase Community Association (WCA) President Joaquin Arrillaga, however, began the meeting by noting that VM consideration of the removal was no longer necessary.
A nearly three-hour budget workshop on Aug. 21 produced a draft of the WCA’s 2013 spending plan – one that will see a slight assessment increase, the first since 2008.
The Aug. 9 WCA Board Meeting saw significant discussion about the possible removal of Woodbay’s Voting Member. Villas Voting Member (VM) Carlos Quiros sparked discussion of the matter by cautioning the board to be sure they were following the bylaws and sticking to proper channels of communication in regards to the removal request, made by several Woodbay residents.
Every month I get excited when I think about what to address in the WCA President’s column. This month is even more special since it is all about new projects and infrastructure for our community.
Responding to residents’ enthusiastic reception of Westchase’s first food truck rally this past spring, the WCA Board is organizing another June 6. Opening the May 10 meeting of the Westchase Community Association (WCA) Board of Directors, however, was a Fords resident, who inquired what could be done about an abandoned house that has been long neglected and is now an eyesore.
At the May 8 meeting of the Westchase Voting Members VM Patrick Knight (The Shires) expressed relief at winning VMs’ final approval of his neighborhood’s proposed mailbox amendment. Knight related that he had spent many hours researching costs and getting his homeowners’ votes in the effort to change the mailbox guideline.
After a basketball hoops poll was pulled from WOW Online when the publisher learned it wasn’t a WCA requested poll as he had described in the magazine, Westchase Voting Members (VMs) helped resolve the matter at their April 10 meeting. Tackling the historically controversial issue, VMs voted to request WOW post a new poll – one that can this time be accurately called a WCA Basketball Hoops Poll.
April’s meeting of the Westchase Community Association (WCA) Board saw directors enthusiastically approve quarterly charitable food truck rallies – and give a more cautious nod to local organizations wanting to use the WCA facilities for an upcoming women’s triathlon.
To help usher in the upcoming holiday season, the WCA’s Movie In The Park for December is The Polar Express.
Last month during the Second Westchase Gala Night we celebrated the hard work that many volunteers have done over the years. Some have been volunteering with the Westchase Community Association (WCA) for over 15 years; others have chaired committees for over eight years.
Twenty-two Westchase Voting Members (VMs) were present for the Sept. 13 annual meeting of the Westchase Community Association (WCA) at the Westchase Swim and Tennis Center. The evening saw VMs elect three of seven directors to the (WCA) Board for two-year terms.
The Westchase Community Association (WCA) Board met Thursday, Sept. 8, at 7 p.m. at the WCA office building. During the meeting, the board formally adopted the 2012 budget, which was subsequently sent to Westchase Voting Members (VMs). Voting members have the right to veto the budget within ten days, a timeframe that extends beyond the print deadline for the October WOW. Should VMs take no action, the budget becomes official and Westchase residents will continue to pay $320 annually.
Summer break is over, the kids are back in school and Florida’s heat is not giving us a break. We’re ready to welcome fall with all its festivals, recitals and our great garage sale. During the spring garage sale I asked for cooperation from the community to stop the sale of food during the activity. The vast majority of residents did so and the heavy traffic problem was reduced, so I thank them for their help. We do, however, still have a group of residents who need to stop this practice.
Meeting on Aug. 22, a group of Westchase Community Association (WCA) Directors and voting members (VMs) hammered out a draft budget that would keep homeowners assessments at $320.