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HOA OVERVIEW FOR Wednesday, November 26, 2014

VMs Put Finishing Touches on Westchase Owners’ Manual

The Nov. 11 Westchase Voting Members (VMs) meeting saw discussion of a short manual providing Westchase newcomers an orientation to community rules.

WCA Board Moves Forward With Tennis Cabana Construction Contract

WCA President Joaquin Arrillaga honors former WCA President Nancy Sells for her previous service on the board.

The Nov. 13 meeting of the Westchase Community Association (WCA) Board of Directors saw the board approve a new project for the Tennis Cabana and defeat a motion to put their 6-year-old legal contract out for bid.

From the President, Nov. 2014: Violation Increase Explained

Trust me. You have not been singled out. There’s no vendetta and nothing personal. During the past couple of years our management team has been doing more frequent and thorough inspections.

Garage Sale and VM Elections

Finally the cooler, less humid weather is here again! It’s time to start cleaning out the dresser drawers and closets and get the long-sleeved shirts out. As you are doing that, keep in mind that the bi-annual garage sale was moved to Nov. 1. It’s the perfect way to get rid of some of those items that you no longer use or wear.

VMs Discuss Community-Wide Road Repaving Petition

The October Voting Member (VM) Meeting began with a presentation by the Metropolitan Planning Organization (MPO). Ray Chiaramonte, a Westchase resident and former VM who is the Planning Commission and MPO Executive Director, stepped VMs through a presentation on the MPO’s 2040 plan, about which county residents were recently surveyed.

WCA Postpones Planned Tennis Cabana Construction

At the Oct. 9 Westchase Community Association (WCA) Board of Directors’ meeting, directors tackled legal fees and tennis leagues and decided to temporarily postpone construction of their planned Tennis Cabana.

WCA Board Names 2015 Officers

WCA Board members after their officer selection. Pictured, l to r, are Treasurer Dyan Pithers, Director Brian Ross, Vice President Ken Blair, President Joaquin Arrillaga, Director Joe Odda, Secretary Keith Heinemann and Director Kathy Carlsen.

The Westchase Community Association (WCA) Board of Directors held its annual organizational meeting Thursday, Sept. 11, to elect its officers and welcome new board members. Joaquin Arrillaga was elected WCA president and Ken Blair vice president. Keith Heinemann and Dyan Pithers were elected secretary and treasurer respectively.

WCA Board Tweaks 2015 Budget

At the Sept. 4 meeting of the Westchase Community Association (WCA) Board of Directors, the last meeting held before annual board elections, several voting members (VMs) were on hand to ask board members about the proposed 2015 budget.

VMs Address Glencliff Guideline, VM Removals and Citrus Park Drive Extension

The brief Sept. 9 Voting Members Meeting dealt with a Glencliff neighborhood guideline before turning to attendance issues and an update on WCA efforts to win funding for the Citrus Park Drive extension.

VMs Elect Two New Directors and Return Two Incumbents to WCA Board

WCA President Nancy Sells makes her pitch to Westchase Voting Members for reelection.

Reading the tea leaves of the 2014 WCA Board election, an observer might conclude Westchase Voting Members (VMs) were trying to send a message: let’s get back to basics.The election saw two challengers who emphasized traditional HOA responsibilities like deed restriction enforcement, financial prudence and facilities maintenance, running against four incumbents, who touted the board’s record and involvement in such things as lobbying for the funding of the Citrus Park Drive extension.

WCA Workshop Draft Budget Sets Assessment at $320

After two hours of combing through their spending plan, Westchase Voting Members and WCA Directors have pitched a draft budget that, if approved, cuts the Westchase HOA assessment by $2 in 2015.

VM Meeting Sees Input on WCA Plans for E-mail Contact List

The Aug. 19 meeting of the Westchase Voting Members (VMs) saw initial approval of a new roofing guideline for Glencliff and questions about the WCA Board’s plans for e-mail communication with owners.

WCA Draft Budget Keeps HOA Assessment at $322

In the days leading up to the WCA Budget Workshop on Aug. 19, the WCA released their draft budget. If approved without major changes, it would keep Westchase’s master HOA assessments the same.

WCA Board Tackles Communication, Transportation and Tennis Building Name

WCA President Nancy Sells, center, presents a plaque thanking the Costo Committee, consisting of (from left to right) Joaquin Arrillaga, Joe Odda, Sells, Darrick Sams and Jim Moloney.

The Westchase tennis program, the best way to reach residents through e-mail communications, and the possibility of Citrus Park Drive being extended were the main topics at the Aug. 14 Westchase Community Association (WCA) Board of Directors’ meeting.

WCA Board Awards Bid for Tennis Cabana Construction

Culminating a nearly two-year effort, directors awarded the $88,000 contract to Mangrove Construction. The June 12 Westchase Community Association (WCA) Board meeting began, however, with two residents heeding WCA President Nancy Sells’ call for volunteers.

VMs Pass Bulk of Document Amendments

The June 10 Westchase Voting Member (VMs) meeting saw 20 VMs taking their vote-casting role very seriously during their final approval of proposed changes to the Westchase documents. VMs needed to because, according to Association Manager Debbie Sainz, only 820 Westchase homeowners completed polls on proposed changes to the Covenants, Conditions and Restrictions (CCRs) and Bylaws, representing just 23.5 percent of Westchase.

VMs Debate Proposed Document Amendments

A month before key votes on amendments to the Westchase documents, Westchase Voting Members began their debate. After opening the meeting with a request for additional volunteers for the Modifications Committee, Westchase Community Association (WCA) President Nancy Sells introduced Diane Berube, a resident of The Shires she invited to express her opposition to any new rules being placed on rental properties.

Public Notice of Westchase-Wide Guideline Changes

In addition to offering changes to the Westchase CCRs and Bylaws, Westchase VMs are considering amendments to the Westchase’s Single Family Residential Guidelines. If you read this article last month, the Documents Committee submitted some changes to the proposed Guidelines after the May meeting of the Westchase Voting Members. Changes of substance are indicated by italics in the summaries below.

WCA to Lobby for Citrus Park Drive Extension

With the Costco developer unwilling to accept long-term rules to minimize morning rush hour traffic at Linebaugh and Sheldon, WCA Directors have turned their efforts to lobbying for the Citrus Park Drive extension. The board’s May 8 meeting also saw directors vote to charge a $250 deposit (with $150 refundable) for all pool parties.

WCA Establishes Chess Program; Shifts Fall Garage Sale Date

The April 10 meeting of the WCA Board saw directors establish a new program and cast a divided vote on rescheduling the fall garage sale due to Yom Kippur. Chelmsford Voting Member (VM) Bill Dennis began the session by commending the Westchase Community Association (WCA) and Greenacre Property Management. “I have noticed a big difference in the neighborhoods now that Greenacre has been going around checking on the neighborhoods more,” he stated. “I’d like to thank them for doing a good job.”

VMs Send Document Amendments for Owner Polling; Debate Rental Rules

The April 8 Westchase Voting Members meeting started off productively with quick, unanimous votes for two neighborhood guidelines. VMs offered final approval of Kingsford’s mailbox guideline and initial approval of Berkeley Square’s exterior color palette. Following these two new business items, Westchase Community Association (WCA) President Nancy Sells turned the meeting over to her husband, Dale Sells. Chair of the Document Review Committee, Dale Sells went over revisions to the proposed amendments to Westchase’s Covenants, Committee and Restrictions (CCRs) and Bylaws.

VMs Hear Costco Presentation and Proposed Westchase Rule Amendments

March saw Westchase Voting Members hear a public presentation of the Costco project and proposed changes to Westchase rules. VMs, however, postponed a planned poll of Westchase homeowners regarding the rules changes for at least a month.

WCA Board Hears Costco Update; Decries WOW Coverage of Investment Properties

There was a packed audience for the February Westchase Community Association (WCA) Board of Directors’ meeting. Residents attended not to speak during the open residents’ forum, but to hear about the proposed Costco development at the corner of Sheldon Road and Linebaugh Avenue.

Costco Developer to File Rezoning Request March 6

While it was announced in January that February would see a formal presentation by the Costco development team, February’s WCA meetings came and went without its appearance.

VMs Decry Delayed Self-Help on Abandoned Greens Home

On Jan. 14 Voting Members (VMs) gathered for the first time since September at a meeting that saw VMs decry the WCA’s failure to address an abandoned home in The Greens.

WCA Directors Name Stockbridge’s Joe Odda to Board

Joe Odda of Stockbridge

The resignation of Westchase Community Association (WCA) Director Edward Santiago, who has moved to North Carolina, prompted directors to name a replacement at their January meeting. Named to the board was Stockbridge resident Joe Odda, who in recent years has chaired a subcommittee working to establish a dog park in or near Westchase.

Costco Seeks WCA Blessing for Store at Westchase’s Entrance

Garbage containers, tennis programs, parking violations and the construction of a Costco at Westchase’s eastern entrance were the hot topics at the Nov. 14 Westchase Community Association (WCA) Board Meeting. At the session directors also approved reducing the number of violation notices residents receive for deed restrictions prior to imposing fines from three to two.

WCA Nixes Westchase Soccer Registration at Swim and Tennis Center

At their Oct. 10 meeting, the Westchase Community Association (WCA) Board of Directors voted to deny the Westchase Soccer Association’s (WSA) use of its facilities for soccer registration. The vote, occurring after the WSA has been using the Westchase Swim and Tennis Center for registration for more than a decade, came after Facilities Manager Kelly Shires stated there was not adequate parking space for registration.

Association Elections Return Three Veterans to the WCA Board

WCA Directors Joaquin Arrillaga, Dyan Pithers and Ken Blair.

Gathering for the Westchase Community Association’s (WCA) annual meeting on Sept. 10, Westchase Voting Members cast ballots for three open seats on the board of directors. In the shortest annual meeting in recent memory, three board veterans − Joaquin Arrillaga, Ken Blair and Dyan Pithers – were reelected when they ran without opposition.

WCA Board Approves 2014 Budget with $2 Assessment Increase

During the September Westchase Community Association’s (WCA) resident forum a Westchase resident asked the board to cut $70,000 from the capital improvement line of budget so that residents’ association fees could be lowered to $320.

Proposed 2014 WCA Budget Draft Contains $2 Assessment Increase

The 2014 draft budget that emerged from the roughly 90-minute Westchase Community Association (WCAO) Budget Workshop on Aug. 20 produced a projected assessment of $322. The amount represents a two dollar increase over the 2013 assessment. If adopted, it would be the first increase in the WCA assessment since 2008.

Westchase VMs Approve Three Guidelines

In a very brief meeting that preceded the Westchase Association’s Aug. 20 budget workshop, Westchase Voting Members (VMs) took their final votes on three amendment to Westchase and neighborhood-specific guidelines. In all cases, the 20 VMs present cast unanimous votes.

WCA Board’s Tennis Staff Changes Prompt Complaints; Board to Resurrect Swim and Tennis Committee

In August a June decision by the WCA Board of Directors to create a second tennis professional position prompted some negative feedback from Westchase residents – and the existing Westchase Tennis Director. At the Aug. 8 meeting of the Westchase Community Association (WCA), a group of parents whose children participate in the junior tennis program expressed their concerns over recent changes in the program and to Coach Mike Larscheid’s position. Under the previous organizational plan, Larscheid was the sole tennis pro on staff...

VMs Entertain New Paver Rules for Driveways and Sidewalks

The July 9 meeting of Westchase VMs started with two quick, unanimous approvals for Abbotsford's and Chelmsford’s new mailboxes before VMs turned to driveway pavers.

WCA Boards Hears from Seniors; Revokes Pool Use RIghts for Homeowners Ignoring Pool Party Rules

Members of the Westchase Seniors Group livened up the June 13 Westchase Community Association (WCA) Board of Directors meeting. The seniors attended to ask the board to consider revising a 2011 board decision that limited their use of the meeting room at the Westchase Swim and Tennis Center.

VMs Approve New Mailboxes for Castleford and Portions of The Bridges

At their June 11 meeting, Westchase Voting Members’ (VM) two main agenda items were final votes for updated mailboxes for Castleford and the Bridges. VMs also received an update on the county’s new garbage collection system, scheduled for rollout in October.

VMs Debate Mailbox Issues

At their May 14 meeting Westchase Votings Members (VM) unanimously gave their initial approval to new mailbox guidelines for Castleford and portions of The Bridges. Sturbridge, Wakesbridge, Baybridge and Castleford are proposing to adopt black metal mailboxes with gold flags and numbers. If approved by VMs again in June, homeowners in those neighborhoods will have to purchase the new mailboxes.

From the President, June 2013: Pool Party!

Mark your calendars for July 6! Your Westchase Community Association (WCA) is organizing a summer pool party for you at the West Park Village Pool. Entertainment, games, food, drinks, and great music will be part of the summer fun.

WCA Board Preps Facilities for Busy Summer

Westchase Community Association (WCA) Directors spent their May 9 meeting preparing for the association’s most active months of the year. They discussed several items prior to the start of summer programs during the board meeting. Director Edward Santiago was absent.

From the President, May 2013: Garage Sale, Summer Camps and Supporting WOW

Are you ready for Westchase’s May garage sale? My personal answer is no but I am pretty sure we will acquire of a bunch of things this year. My daughters are in the market for books and more books and it is really a fun thing to do with them.

VMs Receive Training on Rules and Responsibilities

WCA Attorney Jonathan Ellis helps train Westchase VMs on their responsibilities at their April 9 meeting.

WCA President Joaquin Arrillaga presided over the April 9 Westchase Voting Members (VMs) meeting from a wheelchair after a tennis accident caused him to break an ankle last month. The session meanwhile focused on breaking in new and returning VMs.

WCA Board Votes to Continue Early Swim Program; Likely to Extend GPI Management Contract

A campaign by a group of residents to preserve an early morning program at the Westchase Swim and Tennis Center went swimmingly at an April 11 meeting of the WCA Board. That meeting also saw directors appear likely to renew a contract with their management company.

VMs Debate Westchase Dog Park

The March 19 Westchase Voting Members (VMs) meeting had 24 VMs in attendance. Yet for the first time since he was put in office, Westchase Community Association (WCA) President Joaquin Arrillaga was not at the meeting. The March 19 Westchase Voting Members (VMs) meeting had 24 VMs in attendance. Yet for the first time since he was put in office, Westchase Community Association (WCA) President Joaquin Arrillaga was not at the meeting.

Early Bird Swim Program Faces Possible End; Non-Resident Program Fees Reduced

At the March 21 Westchase Community Association (WCA) board meeting, directors voted to end an early bird swim program and to lower the non-resident surcharge for the association’s classes camps, and programs. Following a protest from its participants, the cancellation of the early morning swim, however, was subsequently suspended until it could be revisited at the April 11 meeting.

Vending Machines Come to Westchase Pools

WCA Board directors recently voted to return vending machines to Westchase pools after a decade-long absence. During the February Westchase Community Association (WCA) Board of Directors meeting, board members approved moving forward with three items from the Master Plan.

VMs Approve New Exterior Paint Palette for Westchase Homes

If you’re planning to paint the outside of your home, you’ll have to pick it from a new set of colors. The Feb. 12 Westchase Voting Members (VMs) meeting was both brief and productive with all 25 attending VMs voting in agreement on all agenda items.

WCA Board Discusses Movies in Park and Fine Appeals

Amid general business matters, the WCA board tackled noise complaints about their monthly movie event in Baybridge Park. With Westchase Community Association (WCA) President Joaquin Arrillaga and Director Darrick Sans absent, WCA Vice President Dyan Pithers chaired the meeting.

VMs Close in on Final Paint Palette Decision

On Jan. 8, 27 voting members (VMs) gathered for the first meeting of 2013 and came closer to approving a new group of exterior colors and rules for painting Westchase homes. After Westchase Community Association (WCA) President Joaquin Arrillaga introduced new Arlington Parks VM Bryan Spaulding, VMs took their first successful vote on a proposed new mailbox guideline for the Villas of Woodbridge. If again approved next month, the rule will require existing white mailboxes to be replaced dual black ones similar to those in West Park Village.

WCA Board Honors Coach Allen with Swim Scholarships

WCA President Joaquin Arrillaga presents a gift to former Director Brian Ross commemorating Ross’ service on the board.

In a meeting that saw the Westchase Community Association (WCA) Board of Directors commemorate their late swim coach, directors also found themselves wrestling with the location of a new tennis cabana.

VMs Debate More Restrictive Exterior Home Color Palette

The Oct. 9 meeting of the Westchase Voting Members (VMs) featured a particularly colorful discussion. After opening the meeting by asking VMs for nominations for this year’s Nathan Lafer Award, Westchase Community Association (WCA) President Joaquin Arrillaga introduced the Color Palette Committee. The committee has been working for months to adjust Westchase’s master list of acceptable home exterior colors.

VMs Name Two New Directors to WCA Board

The newly elected directors of the WCA Board: Radcliffe

At their joint monthly and annual meetings on Sept. 11, Westchase VMs added two new residents to the WCA Board of Directors, named Woodbay’s replacement VM and approved new mailbox guidelines for Bennington and Woodbay.

WCA Board Keeps 2013 HOA Assessment $320

Approval of the Westchase Community Association’s (WCA) 2013 draft budget approval was on the agenda and on the mind of one resident at the Sept. 6 board of directors’ meeting.

Woodbay Residents Remove Their Longtime VM

VMs gather for their Aug. 21 meeting, which saw an announcement that Woodbay VM Gene McArthur, second from right, had been removed from his position by petition of the homeowners in his neighborhood.

Twenty-four Voting Members braved torrential rains to attend the Aug. 21 meeting at the Westchase Swim and Tennis Center. Among the meeting’s agenda items was the possible removal of a fellow voting member (VM). Westchase Community Association (WCA) President Joaquin Arrillaga, however, began the meeting by noting that VM consideration of the removal was no longer necessary.

WCA Draft Budget Produces $5 Increase in Assessments

A nearly three-hour budget workshop on Aug. 21 produced a draft of the WCA’s 2013 spending plan – one that will see a slight assessment increase, the first since 2008.

Possible VM Removal Dominates WCA Board Discussion

The Aug. 9 WCA Board Meeting saw significant discussion about the possible removal of Woodbay’s Voting Member. Villas Voting Member (VM) Carlos Quiros sparked discussion of the matter by cautioning the board to be sure they were following the bylaws and sticking to proper channels of communication in regards to the removal request, made by several Woodbay residents.

From the President, Aug. 2012: WCA Seeks Volunteers for Two New Committees

Every month I get excited when I think about what to address in the WCA President’s column. This month is even more special since it is all about new projects and infrastructure for our community.

WCA Board Approves Next Food Truck Rally

Westchase residents Carlos Quiros, Ann Hewitt and Bob and Carrie Horne enjoy Taco Bus with WCA managers Charlotte Adams and Debbie Sainz at the March 9 food truck rally. The next rally is June 8.

Responding to residents’ enthusiastic reception of Westchase’s first food truck rally this past spring, the WCA Board is organizing another June 6. Opening the May 10 meeting of the Westchase Community Association (WCA) Board of Directors, however, was a Fords resident, who inquired what could be done about an abandoned house that has been long neglected and is now an eyesore.

VMs Pass New Mailbox Requirement for The Shires

At the May 8 meeting of the Westchase Voting Members VM Patrick Knight (The Shires) expressed relief at winning VMs’ final approval of his neighborhood’s proposed mailbox amendment. Knight related that he had spent many hours researching costs and getting his homeowners’ votes in the effort to change the mailbox guideline.

VMs Vote to Hold Official WCA Basketball Hoops Poll

After a basketball hoops poll was pulled from WOW Online when the publisher learned it wasn’t a WCA requested poll as he had described in the magazine, Westchase Voting Members (VMs) helped resolve the matter at their April 10 meeting. Tackling the historically controversial issue, VMs voted to request WOW post a new poll – one that can this time be accurately called a WCA Basketball Hoops Poll.

WCA Board Approves Quarterly Food Truck Rallies and Triathlon Use of Facilities

WCA President Joaquin Arrillaga presents a check to the local Boy Scouts from funds raised by a food truck rally organized by resident Ben Weiner, second from right.

April’s meeting of the Westchase Community Association (WCA) Board saw directors enthusiastically approve quarterly charitable food truck rallies – and give a more cautious nod to local organizations wanting to use the WCA facilities for an upcoming women’s triathlon.

Community Association Manager’s Report, Dec. 2011: Dec. 9 Movie in the Park Is The Polar Express

To help usher in the upcoming holiday season, the WCA’s Movie In The Park for December is The Polar Express.

From the President, Oct. 2011: Gala Thanks Dedicated Volunteers

Last month during the Second Westchase Gala Night we celebrated the hard work that many volunteers have done over the years. Some have been volunteering with the Westchase Community Association (WCA) for over 15 years; others have chaired committees for over eight years.

WCA Annual Meeting, 2011: VMs Add 18-Year Resident Ken Blair to WCA Board

WCA Board candidates C. Quiros, J. Arrillaga, D. Pithers, D. Love, P. Knight, K. Blair and D. Sams.

Twenty-two Westchase Voting Members (VMs) were present for the Sept. 13 annual meeting of the Westchase Community Association (WCA) at the Westchase Swim and Tennis Center. The evening saw VMs elect three of seven directors to the (WCA) Board for two-year terms.

WCA Board Meeting Notes, Aug. 2011: WCA Board Adopts and Sends 2012 Budget to VMs

The Westchase Community Association (WCA) Board met Thursday, Sept. 8, at 7 p.m. at the WCA office building. During the meeting, the board formally adopted the 2012 budget, which was subsequently sent to Westchase Voting Members (VMs). Voting members have the right to veto the budget within ten days, a timeframe that extends beyond the print deadline for the October WOW. Should VMs take no action, the budget becomes official and Westchase residents will continue to pay $320 annually.

From the President, Aug. 2011: Gala Thanks Generous Westchase Volunteers

Summer break is over, the kids are back in school and Florida’s heat is not giving us a break. We’re ready to welcome fall with all its festivals, recitals and our great garage sale. During the spring garage sale I asked for cooperation from the community to stop the sale of food during the activity. The vast majority of residents did so and the heavy traffic problem was reduced, so I thank them for their help. We do, however, still have a group of residents who need to stop this practice.

WCA Budget Workshop Produces No Change in HOA Assessment for 2011

Meeting on Aug. 22, a group of Westchase Community Association (WCA) Directors and voting members (VMs) hammered out a draft budget that would keep homeowners assessments at $320.