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WCA Board Approves Committee Members and Bids

The one hour July 12 meeting of the WCA Board saw directors appoint three new residents to committees and approve a few bids for new projects.

The board opened with a resident forum that saw no community members speak.

Westchase Community Association (WCA) Directors then turned to committee reports and appointments, unanimously naming Kate Francis of West Park Village to the Covenants Committee, which addresses fines for unresolved deed restriction violations; Michelle DelSordo of West Park Village to the Government Affairs Committee (GAC), which works with local government entities on Westchase priorities; and Sue D’Auria of The Greens as an alternate to the Modifications Committee, which reviews homeowners’ requested changes to yard and homes.

GAC Chair Rick Goldstein announced that DelSordo would hold a meeting of West Park Village Voting Members to address neighborhood concerns regarding issues like parking and speeding. He also praised Director Ashley Wait, who recently worked with the manager of the Westchase Town Center to post no skateboarding signs in the center, where kids have interfered with traffic in the traffic circle. Wait, however, stated her job wasn’t quite done. “It’s not good enough,” she said of the signs. “I couldn’t even see them.”

As the result, she stated she would request more prominent notices.

Making her report, Association Manager Debbie Sainz stated she had completed some recent projects. A new $515water fountain for the Westchase Swim and Tennis Center courts had been purchased for installation. In addition, the air conditioning unit at the Westchase Tennis Cabana at the center also had to be replaced for $1,475. Sainz concluded her report by stating that outstanding assessments had been reduced to 46 homes, totaling $13,723 in uncollected fees. She stated these homeowners will now be receiving notices of the association’s intent to foreclose due to their unpaid assessments.

Later in the meeting, the board accepted bids for a number of items. With the goal of replacing the Westchase Swim and Tennis Center’s lounge chairs, Sainz suggesting acceptance of a bid for $2,960 for 35 new lounges. She stated staff could then move the remaining ones to the West Park Village Swim and Tennis Club. Director Wait, however, recommended simply purchasing new lounges for both pools, doubling the purchase to 70 chairs for just under $6,000. When Director Joaquin Arrillaga expressed concerns that the lounges may not be commercial grade, directors made the motion to purchase them contingent on confirming that the lounges were durable, commercial quality. Directors voted 6-1, with Director Keith Heinemann opposed, to approve. Following the meeting, however, Sainz said it was likely staff would return to the board in August with a bid for more durable lounge chairs.

Directors also gave their final approval to a lengthy list of facility rules, offering only two tweaks to its language. The board also approved a bid for $4,580 to replace the Westchase Swim and Tennis Center’s deck drains.

Rounding out new business, directors approved the auditor’s demand for an a fee increase of $750 to incorporate Glencliff Villas books into the WCA’s audit, with the contingency that Glencliff be invoiced for the fee increase. That brought the total audit costs to $6,250.

Directors also briefly discussed Westchase Voting Members’ (VMs) recommendation that the board allow estate sales with defined parameters. Stating they would consider future requests while keeping VM recommendations in mind, the board expressed a preference that the issue be referred to the Documents Committee, currently compiling potential amendments and additions to Westchase rules.

The balance of the July 13 meeting addressed three homeowner appeals, two for imposed fines and an additional request for more time to implement a fix. Directors approved waiving all but 10 percent of a Woodbay homeowner’s two fines, provided the homeowner complete repainting his home and installing shrubbery to screen his AC unit from view. Directors also waived one violation of a Shires’ resident’s street parking violation notice (the car did not belong to the resident) and suspended collection of a $100 fine for the remaining violation, provided it not reoccur in three months. A second Woodbay resident received an extension to the end of August to complete work correcting a violation.

Directors also waived all but 10 percent of the fine on a Chelmsford homeowner’s violation for dead sod, provided that the matter is repaired by Aug. 8.

As it does each month, the board also passed a motion imposing approximately a dozen various fines (some with additional stipulations) on homeowners with unresolved rules violations.
Directors adjourned at 8:04 p.m.

By Chris Barrett, Publisher

Posted July 13, 2018

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