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WCA Directors Address GPI’s New Estoppel Fee

In October the WCA board again discussed a new estoppel fee requested from Greenacre Properties Inc., the WCA’s management company, for documenting the sale of homes. 

Westchase Community Association (WCA) Directors also addressed trash cans, tennis and the FreeBooters Krewe at their Oct. 12 meeting.

A Stonebridge resident asked directors to allow her to put her garbage can out on Thursday morning twice a month. Current Westchase rules require residents not to put garbage or waste containers at the curb prior to 6 p.m. the night prior to collection. Empty containers must be retrieved and stored out of public view by 6 p.m. on the day of collection.

The resident explained to the board that she could not push the cans down the incline of her driveway due to a physical disability. While it was previously done by her son, now away at college, she said her cleaning person could put the bins at the end of the driveway when she typically left before 6 p.m. on Thursdays. Directors approved her request with the submission of a medical certificate and with the understanding that the accommodation would not transfer to future owners.

At a previous meeting, directors asked Radcliffe resident Eric Pogue to gather more information about his proposed charity tennis tournament at the Westchase tennis courts. Pogue reported that the event committee would like to hold the event Jan. 4-6 and use eight courts from 8 a.m.-7 p.m. But Pogue’s presentation raised more questions for directors regarding insurance, security and accounting. Director Ashley Wait suggested Pogue connect with the Westchase Charitable Foundation to see if they could be involved with running and planning the event. Board Vice President Rick Goldstein agreed to work with Pogue and Wait to talk to the foundation and put more specifics together for the next WCA meeting.

About a year ago, Westchase Community Association (WCA) directors agreed to give the Westchase Seniors Tennis Group a standing reservation three days each week for use of the tennis courts. Program and Facilities Manager Kelly Shires reported that he had received complaints from other tennis players that the courts were not being used. Woodbay resident Barbara Perez, a group member, said that she was aware of one occasion when that occurred and agreed they could do a better job of communicating their planned use. She pointed out that many in the group did not play during the summer because of the heat but would regularly play during the winter. All voted in favor of Goldstein’s motion to table the discussion and ask the group to develop a plan to communicate the group’s use of the courts so they are open when not needed.

WCA President Ruben Collazo said that the success of the swim program was starting to create some issue with residents not being able to use the pool. He recommended appointing Director Forrest Baumhover as the board’s liaison to look into the issue and directors agreed.

All voted in favor of Joaquin Arrillaga’s motion to treat the FreeBooters Krewe the same way as the Westchase Senior’s Group regarding use of the swim and tennis center’ activity room.

Community Association Manager (CAM) Debbie Sainz reported that four light poles would be replaced at the Westchase Swim and Tennis Center for $36,230. One of the poles was damaged during Hurricane Irma. 

Directors heard a deed restriction fine appeal from a Shires homeowner who said he thought he was in compliance with rules when he had his fence painted. He stated he has received many compliments on the new color, which he thought was a stain but the WCA said was paint. Collazo said that unfortunately the fence did not meet the guidelines and would either have to be replaced or the homeowner would have to find a way to remove the paint. All directors approved Keith Heinemann’s motion to uphold the fine but then waive it if the violation is corrected by Dec. 31.

All directors voted in favor of Collazo’s nomination of Joe Odda for the Nathan Lafer Award. The Nathan Lafer Award was established in 2006 to recognize a resident who has helped and volunteered in the community to improve the quality of life in Westchase. Goldstein said, “Joe is fantastic and very helpful. I can’t think of a better person for the award.”

At the September WCA meeting Director Brian Ross had asked that approval for an estoppel certificate resolution be removed from the consent agenda to have more time to explore options. Directors reviewed the new resolution but still had questions about where the $250-500 fee charged to new homeowners was going. Greenacre Properties Inc. (GPI) Vice President Marlene Shaw said that not all of the fees for the estoppel certificate went to Greenacre, the WCA’s management company. She said that the collected money was used to pay fees for attorneys, Home Wise Docs and accounting costs.

Ross reiterated his concern that Greenacre could possibly make more than $100,000 issuing the certificates. Ross said he understood that there were costs involved with issuing the certificates and did not think it was unreasonable but he thought it should be looked at in connection to the WCA’s overall contract with Greenacre. He also suggested that Greenacre send someone to inspect the home in question before issuing the certificate.

Collazo said he did not think that the time taken away from the CAM’s regular duties would be worth the benefit. Ross said he was not suggesting that Sainz take on the extra work but that the association negotiate the inspection as part of their services from Greenacre and that Greenacre figure out how to provide it. All voted in favor of his motion to amend the resolution to include language requiring the property review as part of the estoppel fee. Directors also agreed to table approval of the resolution to the next meeting so that Collazo could meet with Greenacre to discuss the resolution.

By Marcy Sanford

Posted Oct. 16, 2017

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