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Your Neighborhood Elections: Can You Still Get Your Proxy/Ballot In?

After discussing the neighborhood election process with association staff in September, WOW ran a detailed explanation that included a proxy deadline of Nov. 30, given to WOW by WCA staff. That deadline for the return of the proxies was repeated on the Westchase Community Association’s Facebook page on Nov. 28.

On Dec. 2, Association Manager Debbie Sainz emailed a clarification to WOW. “To clarify, the 11/30 deadline was meant to be a mail out date [for homeowners], not date of receipt. Since the postal service is busy this time of year a mailout date of the 30th would ensure receipt by us by the meeting date. We have ALWAYS accepted votes up to the day of the meeting. Nothing has changed in the election process. We would never tell someone we would not accept votes after the 30th.”

Residents of the neighborhoods listed below can still submit their ballots/proxies up to the meeting dates listed below. Homeowners who have misplaced their ballot/proxy can stop by the WCA office, 10049 Parley Dr., to get another. Completed ballots can also be dropped off there.

The following neighborhoods will have their neighborhood biannual meetings at the date and time indicated.

Abbotsford: Dec. 3, 5 p.m.
Stamford: Dec. 3, 5:30 p.m.
The Bridges: Dec. 5, 5 p.m.
Woodbay: Dec. 5, 5:30 p.m.
The Greens: Dec. 5, 6 p.m.
Keswick Forest: Dec. 10, 5 p.m.
Wycliff: Dec. 10, 5:30 p.m.
Harbor Links/The Estates: Dec. 10, 6 p.m.
Glencliff: Dec. 12, 5 p.m.
The Shires: Dec. 12, 5:30 p.m.

Neighborhood Annual Meetings, during which the elections are conducted, are held at the WCA Offices at 10049 Parley Dr.

Sainz also clarified proper proxy handling. She stated in an email to WOW on Sunday, Dec. 2, that a resident attending his or her neighborhood biannual meeting can bring other residents’ ballots/proxies to the meeting provided the top line is filled out correctly identifying the attending resident as the proxy. This will allow the person carrying the ballots to cast them at the meeting as indicated on the ballots/proxies.

By Chris Barrett, Publisher


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