WCA Board Discusses Budget Preparation, Capital Improvements and Cell Phone Tower

Before officially opening July’s WCA Board of Directors meeting, President Shawn Yesner opened the floor to residents who wanted to address the board. Nancy Sells, voting member from Harbor Links/The Estates, took the opportunity to praise Greenacre properties and asked WCA Vice President Joaquin Arrillaga to speak on record about the management company.

“They are second to none in customer service, in accessibility, in openness in books, and in the type of approach they have,” he stated. “It has never been about money. I think our relationship is deeper than that.”

Board Member Jim Brinker responded to Arrillaga’s comments by clarifying that the committee that was created to investigate various management companies is simply on a fact-finding mission, and not necessarily looking to replace Greenacre.

“We’re going to dig into what is best for Westchase,” he explained. “That is purely the reason for that committee being set up.”

Yesner called the meeting to order at 7:07 p.m. and asked whether any directors had comments on the minutes for the June meeting. No one did, and they unanimously voted to approve the minutes as written. Director Keith Heinemann was absent.

Straying slightly from the order of the meeting’s agenda, Yesner moved on to residents’ appeals. Directors moved to waive 90 percent of a fine imposed upon a resident who had addressed the issue of rotting wood on part of his home, with the remaining 10 percent being payable before the August WCA meeting. Directors unanimously passed the motion.

The board voted unanimously to offer the same compromise to two homeowners who were appealing their violation, but the homeowners took issue with having to pay the remaining $100. They attributed their failure to appropriately address the violation to “poor communication” on the part of Greenacre. Yesner pointed out that they didn’t have to reduce the fine at all, and Arrillaga provided evidence that Community Manager Debbie Sainz had responded to the homeowners’ emails on the same day she received them.

A resident of the Fords then stepped forward to appeal a fine that the board had imposed for having received a photo of his dog off leash outside of his property. The resident assured directors that he no longer allowed his dog off leash at all, but explained that it was difficult to prove. Directors unanimously passed a motion to suspend the fine for 90 days, at which point it would be waived as long as there was no further photographic evidence of the dog being off-leash.

Yesner said there was no old business to discuss, so they moved on to the Treasurer’s Report. Sells said that revenue is up slightly, and expenses are down slightly for the first six months of 2022, but that overall, they are within three percent of budgetary projections. Directors will begin working on next year’s budget soon, Sells reported, and directors should submit any contributions to the process to Sainz.

Traditionally, the president, treasurer and community manager meet initially to discuss the budget, explained Yesner. From there, it goes to the budget workshop with the voting members, then back to the board for final approval. Yesner invited any interested board members to join in the initial meeting.

Director Eric Holt, who participated in the meeting virtually, recommended that all board members attend the meeting.

“I think one of the opportunities we have coming into 2023 is to make sure the board has full insight so if there are any big projects that aren’t fully funded, we can actually begin the work on those projects,” said Holt. “I don’t want to make it a mandate, but I think it’s worthwhile for all of us to have eyes on the budget and to understand it.”

Yesner then moved on to committee reports. Covenants had already submitted its report, and the Government Affairs and Modification Committees had nothing new to report.

Arrillaga, head of the Master Plan Committee, reported that he had sought numerous bids for new sound systems for both Westchase swimming pools. Imagine Audio initially submitted a relatively high bid, but after negotiations, they were willing to come down on price and charge a flat fee (as opposed to hourly) for installation. The cost for both systems, including installation, came in at just under $15,000.

“I haven’t been a big fan of this idea since it came up, and now that I see the price tag, I am even more concerned,” said Holt. “I don’t like the optics. I think we should spend our money and our focus on improving the foundation and basic maintenance of our facilities.”

Director Blakley Echeverry made a motion to accept Imagine Audio’s proposal and move forward with installing the sound systems, and Brinker seconded her motion. The motion passed by a vote of 4-2, with Sells and Holt voting against it.

Sainz then began the manager’s report by saying that only 32 violations were issued during the month of June and that 28 new homeowners moved into the community. She also reported that VMs passed 38 amendments to the residential guidelines at their most recent meeting, but that only 19.5 percent of residents actually voted.

Moving on to new business, Yesner said that the county rejected the CDD’s request to put a cell tower in Glencliff Park. The CDD members feel they have done all they can, and would like the WCA to pick up negotiations with the county, he said.

The county owns the land, but the CDD takes care of it, according to Arrillaga. The board voted unanimously to table the issue until they had more information.

The next topic of discussion was the possible addition of a mini split air-conditioning unit in the lifeguard office at the West Park Village pool. There is currently a portable AC unit in the office, but it doesn’t work efficiently, said Sainz.

Arrillaga received bids for the AC unit from Dolphin Air and Heat, and Delta, which offered larger equipment at the same price. The board members voted unanimously to move forward with Delta.

Sainz reported that she received multiple bids to repair the pool slide, and Alpha Omega provided the least expensive bid. All directors voted unanimously in favor of Alpha Omega’s bid.

Yesner, Echeverry, Arrillaga, and Sainz narrowed down the candidate list for the community’s new facilities manager to four, then selected the two they liked best, said Yesner. They are in the process of scheduling final interviews and had yet to determine whether those would be closed or open to residents.

The directors adjourned the meeting at 8:31 p.m.

By Lynn Gonzalez

Scroll to Top