The Feb. 8 board meeting began with discussions on the WPV Pool Deck repair. Despite efforts to secure additional bids, no new ones had come in and the board voted 6-1 to approve the bid for 69,875. Director Jack Maurer opposed because there was only one bid.
Three bids had come in for the renovations at the Countryway pool and Vice President Michele DelSordo noted there was a large price discrepancy. Maurer went through the three bids, pointing out red flags and potential modifications. Overall, he liked the bid from Hoffman, which was also the lowest bid at $21,000, but recommended making some modifications that might increase the cost. Goldstein moved to approve Hoffman’s bid pending Maurer’s discussions with the vendor to modify the proposal and the Board approved.
In his report, Treasurer Michiel Oostenbrink said the Strategic Reserve Analysis was complete. This analysis estimates and allocates resources for potential repair and replacement costs. The committee reviewed 200 items and prioritized them by need. “This is a big hurdle out of the way,” Oostenbrink said. “Now we will look at the cost of each item and rank them by priority.”
In his GAC update, Chair Rick Goldstein stated that all defunct telecom poles had been removed and said the vulture task force would be presenting roof spikes and other potential deterrents to the Voting Members during their February meeting. Goldstein reported that the task force also recommends continuing the contract with the USDA.
Association Manager Debbie Sainz reported that there were three bids for janitorial service at the two community pools. Maurer wanted to know why they were looking at a regular cleaning service, adding that a deep clean is all that is needed to remove the calcium buildup that occurred when the water softener was broken. Yesner asked if it would make sense to save money and hold off until the renovations are done, and Goldstein agreed. Following discussions, the Board voted to do one deep clean while they await the renovations. It passed 5-2, with Yesner and Goldstein opposed.
Yesner noted that at the November 2023 board meeting, the Board approved a motion to allow on-street parking in The Enclave. He explained that the resolution needed to be modified to adhere to county ordinances and that The Enclave’s attorney was working with the WCA’s attorney, as well as county officials, to modify the street-parking guidelines. Enclave VM Christine Hennes was on hand to answer any questions. The Board had none, and they approved the revised resolution.
Director Jim Brinker turned the floor over to WOW Editor Karen Ring, who presented a proposal to create a Dining Passport that would be delivered with the June WOW as a fun way to encourage visits to area restaurants in the summer months (June-August). Restaurants would pay a nominal fee to take part in the passport and would have an exclusive discount offer for residents. Those who complete the passport will be entered to win a series of prizes. Ring asked the Board to partner with the WOW to help defray the cost of printing and prizes. Boyd made a motion to support the WOW’s efforts with $1,000 toward printing costs and $500 in gift cards towards prizes. The motion passed. Funds will come from the social committee.
Yesner presented a request from Pipeline Swimming to amend their contract with a provision that the swim team could use the WPV pool on Monday and Wednesday from 5:30-7 p.m. when the Countryway pool is not available for any reason. This request stemmed from recent issues with the heaters at the Countryway pool. DelSordo was reluctant to approve that wording in the contract. Maurer pointed out that the Board needs to look at the bigger picture of pool maintenance to avoid shutting the pool down. After a discussion, the Board voted to approve Pipeline’s request to use the WPV pool only when the Countryway pool was unavailable at the discretion of management.
Turning to pool resurfacing bids, Maurer said that any bid that did not include chipping out the old marcite before resurfacing should be removed from the list.
With this and cost in mind, Pool Patrol had the most reasonable bid at $160,000.
“Do we have the money to do this?” Harbor Links resident Dale Sells asked. “And are there really problems with the marcite at this time?”
Yesner echoed this question.
“We have a huge crack through the marcite, so yes the marcite needs to be done,” Maurer said.
Oostenbrink said that in looking at the Reserve Study, there has been a 23% increase in cost of replacement since 2021. “If you postpone this again you may be paying 20% more,” he said. He went on to remind the Board they had added to their excess cash by decreasing appropriated funds from 6 to 4 months. “We can move forward and see what the actual impact is and if needed, we can drop down to three months of appropriated funds,” he said.
“We need to move forward or its going to get more expensive,” Boyd said. There are 200 items on that list. The vast majority were ignored for too long…let’s learn from past mistakes.”
“It looks bad at face value, but we can manage our way out of this,” Oostenbrink added.
The Board voted to move forward with the bid from Pool Patrol provided they can clarify they are chipping out the existing marcite.